------------------------------------------------------------ Compatibility ------------------------------------------------------------ These resources have been created using: - Microsoft Word 2002 (Service Pack 3) - Microsoft PowerPoint 2002 (Service Pack 3) - Microsoft Excel 2002 (Service Pack 3). They are compatible with more recent versions of Microsoft Office. ------------------------------------------------------------ Navigating around the template ------------------------------------------------------------ To navigate around the template, use the 'Document Map' feature: - Left-click 'View', 'Document Map'. ------------------------------------------------------------ Using styles and formatting ------------------------------------------------------------ Changing the default font style: - Click 'Format', 'Styles and Formatting' * - Right-click on 'Normal' and select 'Modify' - Change the font of the text from 'Arial' to 'Verdana' and left-click 'OK' - All text using the 'Normal' style (including that within tables) should now be automatically updated. Editing the font size of headings: - click 'Format', 'Styles and Formatting' * - Right-click on 'Heading 1' and select 'Modify' - Change the size of the heading from '16' to '18' and left-click 'OK' - All text using the 'Heading 1' style should now be automatically updated. Changing the colour of tables: - click 'Format', 'Styles and Formatting' * - Right-click on 'Table (default)' and select 'Modify'. - Left-click the 'Apply formatting to:' drop-down box and select 'Header row' - Left-click 'Format' and select 'Borders and Shading' - Left-click the 'Shading' tab - Select a suitable colour and left-click 'OK' - All tables using the 'Table (default)' style should now be automatically updated. * Please note that in more recent versions of Microsoft Word, you may need to use 'Alt + Ctrl + Shift + S' to access the 'Styles' pane. It may also be useful to select the 'Show Preview' option. For more information on styles and formatting, please refer to: http://office.microsoft.com/en-us/word-help/ ------------------------------------------------------------ Updating the table of contents ------------------------------------------------------------ The table of contents is automatically created by Microsoft Word. All text specified as 'Heading 1' or 'Heading 2' should appear in the table of contents as a hyperlink. Adding a new section and updating the table of contents: - Navigate to the page where you wish to add a new section - Left-click 'Insert', 'Break', 'Next page' and left-click 'OK' - Type the heading - click 'Format', 'Styles and Formatting' ** - Select the text of the heading and left-click 'Heading 1' or 'Heading 2' as appropriate - Navigate to the table of contents - Right-click on the table of contents and click 'Update Field', 'Update entire table', 'OK'. Inserting a new table of contents: - Left-click 'Insert', 'Reference', 'Index and Tables' - Left-click the 'Table of Contents' tab - Left-click the 'Options' and 'Modify' buttons to edit the appearance of headings - Left-click 'OK' - A new table of contents (with automatically generated hyperlinks) should now appear. ** Please note that in more recent versions of Microsoft Word, you may need to select 'References', 'Table of Contents', 'Insert Table of Contents'. For more information on using a table of contents, please refer to: http://office.microsoft.com/en-us/word-help/ ------------------------------------------------------------ Double-sided (duplex) printing ------------------------------------------------------------ When printing double-sided, portrait pages can be printed upside down if a landscape page precedes it. To solve this problem when printing: - Left-click 'Print' - Left-click the 'Finishing' tab - Tick the 'Print on both sides' option - Tick the 'Flip pages up' option. ------------------------------------------------------------ Creating an A4 summary sheet ------------------------------------------------------------ A summary sheet, containing all the most important parts of the plan on one A4 sheet, can be created by altering the print settings of the document: - Left-click 'File', 'Print' - Left-click 'Properties' - Left-click the 'Finishing' tab - Tick 'Print on Both Sides' (if using a duplex printer) - Select the number of pages you would like to show on each sheet under 'Pages per Sheet' - Left-click 'OK' - Under the 'Page range' option, select 'Pages' - Type the number of pages you wish to be printed (e.g. for a double-sided four-page sheet, type 1,4,5,6,7,8,9,10) - Left-click 'OK'. ------------------------------------------------------------ Editing the template presentations ------------------------------------------------------------ To alter the appearance of the slides: - Click 'View', 'Master', 'Slide Master' - Alter the settings (e.g. background colour, font size, font colour) as desired - Click 'Close Master View'. ------------------------------------------------------------ Copyright ------------------------------------------------------------ These documents are copyright of Nottinghamshire County Council. © Nottinghamshire County Council, 2011. All rights reserved. Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following: - You may print or download extracts for non-commercial use only, with copyright acknowledged - You may copy the content to individual third parties for non-commercial use only, with copyright acknowledged - Educational institutions and local authorities may reproduce or modify these documents for emergency planning purposes. You may not, except with our express written permission, commercially exploit the content. ------------------------------------------------------------ Contact details ------------------------------------------------------------ Address: Nottinghamshire County Council Emergency Planning Team County Hall Loughborough Road West Bridgford Nottingham NG2 7QP Email: emergency.planning@nottscc.gov.uk